From: jerrygao@hlwa.com.hk
cc:
Date: September 19, 2011
Subject: Report of transportation delay
Dear Ms Ho,
Our 13 crates of routers ordered by SHK Test Laboratories Ltd were involved in an accident during the transportation and sustained a serious damage. Therefore the delivery of routers to SHK will be postponed.
According to the original plan, 13 boxes of routers should be sent to SHK on this Tuesday morning. The shipments from USA headquarter arrived Hong Kong safely on last Sunday via Victory Transport as arranged. And then the goods were checked by technical personnel and kept in the local warehouse of our company, where the routers were waiting to be sent to SHK.
According to the original plan, 13 boxes of routers should be sent to SHK on this Tuesday morning. The shipments from USA headquarter arrived Hong Kong safely on last Sunday via Victory Transport as arranged. And then the goods were checked by technical personnel and kept in the local warehouse of our company, where the routers were waiting to be sent to SHK.
The goods were picked up by Golden Express Transport at 8 a.m.Tuesday and scheduled for arriving at SHK before noon. However, Mr Kinko Tanaka, the representative of SHK, called me on Tuesday afternoon saying that they had not received the goods. After checking, I found that the goods were involved in an accident on Tat Chee Road during transportation on Tuesday morning at 8:30 a.m. The driver was injured and most of the goods were damaged. Now the remaining goods are kept by Golden Express in their warehouse.
Detail of Involved Company:
Client Company: SHK Test Laboratories Ltd
Representative of SHK: Mr Kinko Tanaka (tanaka@shk.com.hk)
Company in charge of the transport from USA to HK:
Victory Transport Ltd
Waybill number: ZXF0202
Invoice number: GXF1025
Company in charge of the transport from local warehouse to the client company:
Golden Express Transport
Waybill number: D7356
Waybill number: D7356
Invoice number: TP11685
I have arranged Tom Lee, a senior staff of Network Service Section, as the representative on behalf of our company to check the remaining damaged goods stored in the warehouse and keep contact with Golden Express. Besides, I dispatched my secretary Corona Zhu to consult with insurance company about the estimated loss and claiming settlement. At present, technicians are checking spared goods urgently and another 13 boxes of routers will be sent to SHK as soon as the check is finished. The total delay may be about 5 days. Finally, I will report the current condition and future plan in detail to Mr. Kinko Tanaka forthwith.
Sincerely,
Jerry GAO
Department Manager
Network Service Section
@w@
回复删除I like your first paragraph. It is well managed with major infomation of this incident and the language is quite accurate and refined!
Through out the whole report, there are a lot of proper imagination by yourself which makes the incident seem more real. I prefer this creative style~~
However in terms of the "DETAIL OF INVOLVED COMPANY", is it sth like reference? If yes, maybe it is better to put it in the end of the whole report body, otherwise, i.e. it is also a part of the body, then, is it a little bit complicated?
last but not least, GOOD GOOD LUCK o(#v#)o!!!
Joy
Hi Jerry~~~
回复删除Wow~~Your passage seems excellent! All necessary information is arranged in a propor order and the whole structure is so clear that everyone can catch your point quickly.
Besides, I like your vocabulary~~~
Best regards,
Shana
Hi Jerry
回复删除I'm not sure about the alignment of the list of facts, try to put them to the left instead.
good improvement over the previous attempts!